RENTAL  POLICY

Your signature/or online acceptance indicates that you have read, understand, and will comply with the terms of this agreement. In consideration of the monies received and mutual promises contained herein, the Owner of the property FOUR SEASONS COTTAGES hereinafter “Agent” does hereby lease and rent to Tenant the certain property described herein and under the following terms and conditions. Unit information, rental rates and other financial data is set forth in this lease.

 

RATES:  Rates are subject to change until confirmed and do not include 6.75% NC Sales and 5% County Occupancy tax. Please note that we do not charge extra for linens and towels. Cleaning fee required per cabin.

 

RESERVATIONS:  An advance rent deposit of 50% of the rental rate is due at the time of reservation, with the balance and cleaning fee being due upon arrival. We accept personal checks if received 31 days in advance of your arrival date. If you pay by check, we require a credit card number to hold your reservation until your check is received. We also accept  eCHeck, Pay Pal, Visa and Master Card. ALL RESERVATIONS MUST BE PAID IN FULL PRIOR TO  or AT TIME OF CHECK IN. A RENTAL/PET POLICY AGREEMENT MUST BE SIGNED PRIOR TO CHECK IN. Guests are responsible for their entire confirmed stay. No refunds for early departure or inclement weather.

 

SECURITY DEPOSIT: A security deposit OR insurance offered via any booking website is required for all rentals. Security deposits are held on credit card voucher or cash and the amount will vary from ($200-$400) depending on the cabin you stay in.  The charge will not be processed unless there is damage to the property or its contents (excluding reasonable wear and tear), violation of policies or extraordinary extra cleaning. Additionally, in the event that a tenant fails to appear for check in, a cancellation fee may also be applied to the credit card according to the cancellation policy. Your signature on the rental agreement or payment of monies authorizes the owner to charge your credit card for any damages (except normal wear and tear) to the property or its contents (including excessive cleaning or trash removal) incurred during your stay or for failure to arrive on your check in date. You will be notified by letter within 45 days of your check out date if all or part of your security deposit is charged.

 

CHECK-IN is from 4:00 – 7:00 p.m. unless prior arrangements are made, and CHECK-OUT is at 10:00 a.m. Please call 625-8714 if you plan to leave earlier than 10:00 a.m.

Each cabins has a lock box on each property, you will be receive a code number on your confirmation letter and also on the directions. We ask that you call us immediately upon arrival and we will come to you to collect your balance and complete the check-in procedures. If you are arriving after 7:00 p.m., advance payment of the total rent may be required. Early check-ins cannot be guaranteed. You will be provided one set of keys to the cabin. Upon departure please leave key inside cabin and lock the bottom lock on the door. If key is not returned on the day of check-out, you will be charged $10 for the missing key. Late check-outs will be charged the appropriate daily rate.

 

CANCELLATIONS: A thirty (30) day notice is required for cancellation, 45 days for all major holidays.  Cancellations must be in writing to agent. If you must cancel your reservation, you will receive a refund of the advance rent deposit, less a cancellation fee of $50.00. For less than 30 days notice of cancellation a diligent effort will be made to re-rent the property, the full rent payment will be forfeited unless the cabin is re-rented for the same time period. We highly recommend the purchase of Trip Interruption Insurance, which covers many reasons for canceling. Click on www.insuremytrip.com for information on travel insurance. NO Shows will receive NO Refund.

 

AMENITIES: All the cabins are attractively furnished and linens are provided at no extra charged. Each kitchen has the usual appliances, no dishwashers in any of the cabins as noted on webpage. All kitchens are equipped with cooking and dining utensils for the maximum occupancy and garbage bags are provided for the proper disposal of garbage. Cabins are supplied with toilet tissue, hand & bath soaps, hair dryer, iron & ironing board, dish detergent; laundry detergent is that cabin has a washer/dryer.  Each cabin has smoke detectors and emergency light incase of power outage. Please notify us immediately if they are not working. Guest must provide food, beach towels, floats, fishing equipment, charcoal, lighter fluid, and all other necessities including extra paper products. We now have a major grocery store (ten minute drive) and several small convenient stores close by.

 

 

PARKING:  Due to the mountainous region, parking is limited. There are 2 spaces provided for each cabin, please do not park anywhere else. PLEASE DO NOT USE NEIGHBORS DRIVEWAY FOR A DRIVE THROUGH OR TURN AROUND. 

 

 

CARE & CLEANING:  Please respect the owner’s property by taking care of it as if it were your own. Please do not rearrange the furniture or move any articles from their original position. If you do move things, put them back in their original position before departing. Each cabin has a cleaning fee however we ask for your help, Place all wet/soiled towels in shower stall; if your cabin has a washer/dryer please start a load of towel. Please do not put quilts, pillow shams, (bedspread) and blankets with wet towels. Wash all dishes, utensils, etc. and place back in cabinets were found. Clean stove top, microwave, coffee maker and grill. Remove all food items from refrigerator and place all trash (bags provided) in garbage cans on street (Boys Camp Rd). Please call or leave a note to report any inoperative equipment. We appreciate your co-operation in leaving the cabin in a respectful manner. Failure to complete these requirements will result in an extra clean-up charge of $100.00 deducted from your security deposit.

 

SMOKING/PETS : SMOKING IS PERMITTED OUTSIDE ONLY. If we find evidence or the odor of smoking or pets inside any of our cabins NOT designated as pet friendly you agree to forfeit your entire security deposit. You may smoke on the decks or porches. Please be courteous and smoke responsibly outside.  If any guest violates this policy, the Agent may, at the Agent’s sole discretion, terminate this lease with no refund of the unused portion of the rents and may enter the premises and remove Tenant, the members of his party, and their belongings. Tenant is notified that they will be subject to an expedited eviction procedure pursuant to the “Vacation Rental Act.”  Evergreen Cottage, River Landing & Sundance Cottage (Pet Friendly Only) To encourage tenants to register their animals and provide a pet deposit, each unregistered pet/animal (an unregistered animal is a one not described to Agent at time of booking is subject to $40.00 per night rent + $ 100.00 pet fee.

 

PLEASE REPORT INOPERATIVE EQUIPMENT. We will make every effort to have repairs done in a timely manner during reasonable hours. We will take measurable steps to ensure that your stay is stress free. However, mechanical failures of appliances, air-conditioning or heating systems are beyond our control and no refund or rent reduction will be given. If may be necessary for us to enter the rental cabin during reasonable hours of your stay in connection with the repairs, care or maintenance of the property.  

 

LIABILITY:  Renters are paying guests of Four Seasons Cottages owners. We will not be responsible or liable for any loss of the renter’s (including his guests) personal property. We are not responsible for weather or road conditions, power outages, acts of God, criminal activities, economic downturns, political changes, or any other activity, events or condition beyond our control. There will be no refunds, allowances, or rescheduling resulting from these conditions, except in the case of a mandatory evacuation, see below.

 

MANDATORY EVACUATION: If the state or local authorities order a mandatory evacuation of an area that includes a cabin rented by one of our guests, the guest shall comply with the order. Upon compliance, the guest will be entitled to a refund of the pro-rated rent for each night that the guest is unable to occupy the cabin because of the order.

 

 

OCCUPANCY:  Each cabin has a stated maximum occupancy, and you must consider all members of your group when making a reservation, including children. The number of residing residents must not exceed the number specified. If evidence is found indicating a violation of this policy, then the tenants will have violated the terms of the Rental Agreement and may be evicted without refund according to North Carolina expedited eviction procedures.

Tenants must be at least 24 years of age. Absolutely no house parties, fraternities, sororities, or school groups! Our cabins are rented to family groups and mature persons only. 

 

ITEMS LEFT BEHIND:  We will not be responsible for any items left behind in rental cabin. Please make every effort to collect all personal articles, cell phone chargers, etc. prior to your departure. Returns will be shipped C.O.D. plus a $20.00 handling fee.  

 

ACKNOWLEDGEMENT:  Tenant acknowledges that he has reviewed and understands the terms of this lease and agrees to be bound thereby. Guest agrees to abide by the at all times while at the property and shall cause all members of the rental party and anyone else Guest permits on the property to abide by the above rules at all times while at the property.

 

 

PLEASE NOTE THAT BOOKING IS NOT CONFIRMED UNTIL AN ACCEPTED RENTAL AGREEMENT AND MONIES FOR SECURITY DEPOSIT/ OR BALANCE DUE ON INVOICE IS RECEIVED BY HOMEOWNER

 

 

*The following policies below apply ONLY to guests bringing pets*

 

PET ADDENDUM

LOSS OF ENTIRE DAMAGE DEPOSIT WILL OCCUR IF EVIDENCE OF A DOG(S) HAPPENS IN ANY NON-PET FRIENDLY CABIN.

Your signature/or online acceptance indicates that you have read, understand, and will comply with this addendum to the above agreement. It is hereby agreed that Owner/Agent will allow Guest/Tenant to have the following described dog(s) and no others in the vacation home upon and subject to the terms and conditions of the rental agreement and this addendum.

The permission granted herein shall be limited only to the certain dog(s) as described to Homeowner at time of booking. Dogs will be considered in Sundance and Evergreen Cottages only with PRIOR APPROVAL of Owner/Agent and if they are: housebroken, well mannered, friendly, over the age of 15 months and no larger than 50 pounds. Sorry absolutely no cats, no exceptions!

Guest/Tenant hereby agrees to comply to the following:
1. STANDARD pet fee is $50.00 PER PET/STAY.
There is an additional pet fee of $25.00 PER PET for rentals ranging 4 or more nights.

2. All pets must comply with the following specifications (documentation of rabies vaccine from an accredited veterinarian must be provided by Guest upon request).

a. May not exceed 50 lbs without PRIOR APPROVAL OF OWNER (Large dog pet fee is $75.00 per stay)

b. Must be at least 15 months of age or older
c. Must be spayed or neutered.
d. All pets are to be treated with a topical flea and tick repellent three (3) days prior to arrival. Fleas and ticks are very rampant in this area and can cause harmful/fatal illness to humans and pets.
e. Must be up-to-date on rabies vaccinations and all other vaccinations. Heart-worm preventive is highly recommended.

3. All pets must be leashed at all times once leaving the cabin. Please bring bedding, crates or equipment essential for your pets safety.

4. The Guest shall be solely responsible for the pet while on the property and is responsible for cleaning up any/all pet refuse.

5. Pets are NEVER allowed on furniture at any time. Any evidence of pets on furniture will incur extra cleaning fees. Please bring bedding, crates or equipment essential for your pets safety. Please try to keep your pets off of the furniture, however if your pet is small, you may want to bring a sheet or cover for the furniture. Because the fiberglass shower/ bathtub units are easily scratched, pets must NOT be bathed in the showers/bathtubs. The cabin is located on a gravel road so it is suggested that guests bring several old bath towels to wipe the pets paws after walking outside.

6. Pet must not cause damage to premises or furnishings. Please remember you are responsible for any damage, clean up of any excessive hair or accident your pet might have inside the cabin, repairs or fumigation for fleas. If your pet has an accident inside the cabin, please let us know so that we may take care of it before new guests arrive.

7. Guest should prevent pets from producing excessive noise at a level that disturbs neighbors.

8. Agent assumes no responsibility for illness or injury that may occur to pets or humans while on the premises.

9. Pet will not be left unattended for an undue length of time, either indoors or out. Pet will not be left unattended on porch. We ask that when you are not at the cabin you take your pet with you whenever possible. If your pet is of the barking kind, and you must leave it behind, please leave it indoors, preferably crated, and the windows closed.

Thank you for choosing Four Seasons Cottages for your vacation. We hope that you and your pet will have a wonderful time and will join us again!